Office Administrator
Experience: 1 to 2 years
Location: Pune, India
If you are a logical problem solver with strong administrative knowledge and a passion for teamwork and innovation, we have the perfect job for you! We are looking for an Office Administrator to join our award-winning, talented team, building global software products for the automation of drones for various commercial applications.
We offer an excellent team environment, flexible working hours, and various opportunities to advance your career. We are looking for a long-term relationship and committed individuals to join our team. This position is based out of our development center in Pune, India.
About FlytBase
FlytBase is a deep-tech startup that provides hardware-agnostic software solutions to automate and scale drone operations. It is the world’s first Internet of Drones Platform (IoD) that allows seamless & cloud-connected deployment of intelligent drone fleets for a variety of business applications. The team comprises young engineers and designers from top-tier universities such as IIT-B, IIT-KGP, University of Maryland & Georgia Tech, and with deep expertise in drone technology, computer science, electronics, and robotics.
The company is headquartered in Silicon Valley, California, USA, and has R&D offices in Pune, India. Widely recognized as a pioneer in the commercial drone ecosystem, FlytBase won the Global NTT Data Innovation Contest in Tokyo, Japan. FlytBase was also awarded the TiE50 Top Startup award by TiE Silicon Valley.
Skills/Experience:
Excellent communication (Fluent in Marathi) and interpersonal abilities.
High school diploma or equivalent; additional education or relevant certification is a plus.
Proven experience in handling administrative activities like operations and maintenance of store room, pantry, office area, etc.
Strong organizational skills and attention to detail.
Problem-solving skills and the ability to multitask effectively.
Basic knowledge of budgeting processes and negotiation skills.
Familiarity with office equipment and basic elecrtical knowledge.
Role and Responsibilities:
Maintain office supplies and equipment, and order replacements whenever required.
Coordinate office repairs and maintenance regularly.
Monitor and manage office security and access.
Collaborate with local businesses and services, such as catering, printing, and courier services, to meet the office's needs while identifying and establishing partnerships with local businesses to enhance office services and support.
Coordinate travel and accommodation arrangements for employees when necessary.
Assist in planning and organizing office events, meetings, and conferences.
Address parking-related challenges, including employee parking allocation, visitor parking, and parking policies.
Participate in office revamping, furniture and equipment procurement, and ongoing aesthetic maintenance to ensure a well-optimized, comfortable, and inspiring work environment.
Establish and manage vendor relationships by coordinating services, negotiating contracts, ensuring timely deliveries, processing invoices, and monitoring service quality.
Good to have:
Proven experience of working with office staff in a tech-based startup.
Technical Proficiency.
Compensation:
This role comes with an annual CTC that is market competitive and depends on the quality of your work experience, degree of professionalism, culture fit, and alignment with FlytBase’s long-term business strategy.
Perks:
Fast-paced Startup culture
Enthusiastic and approachable team
Professional autonomy
Strong meritocracy
Zero bureaucracy
Company-wide sense of purpose
Flexible work hours
Informal dress code
How to apply:
To apply, send your CV with a cover letter to [email protected].